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OCR with RPA and Document Knowledge: A Complete Guide

RPAs are software technologies that automate repetitive commercial operations. More CIOs are looking to save money and allow personnel to concentrate on higher business tasks. Customer order processing and reacting to feedback on websites are two examples. Most OCR order automation systems for capturing data from these papers are template-based and thus don’t grow well on semi-structured documents. RPAs manage legacy system operations such as ingesting files from folders and inserting data into ERPs and CRMs.

OCR difficulties confronted by RPA developers

There are a few hurdles that the robots must overcome. Let’s talk about them right now!

Inconsistent data

The importance of data in document comprehension cannot be overstated. The majority of the time, documents are examined using lenses, which might result in the loss of document layout during text scanning.

Sometimes the OCR extracts text incorrectly, resulting in spelling problems and uneven paragraph breaks, lowering robot performance overall. As a result, managing all missing numbers and capturing data with greater precision is critical to obtaining improved OCR accuracy.

Invalid Document Page Orientation

Page Alignment and Skewness is another typical issue that causes OCR order automation to incorrectly correct text. It typically happens when papers are scanned erroneously during the data collecting phase. To counter this, we’ll need to give a few operations to robots, such as auto-fit to the screen and auto-filter, so that they can improve the scanned document’s readability and output the right data.

Integration Issues

Not all RPA solutions work well in remote desktop settings, causing crashes and other automation issues. Furthermore, the RPA developer must know which OCR technology is suitable for a specific scenario. In addition, to work with certain automation technologies, the RPA developer must use just Microsoft’s and Google’s restricted OCR technology. As a result, integrating our methods and models can be complex at times.

Scrambled text

Text acquired by a generic OCR order automation is all jumbled and contains no relevant information that bots can utilize to execute major actions in real-world scenarios. To build usable applications, RPA programmers require strong ML support.

The following are some advantages of including robots in the Document Understanding Automated Process:

Incorporating robots for document interpretation is critical since it automates the entire process from beginning to end. All we have to do now is set up a learning workflow for the bots and relax. During the verification process, we may need to handle any problems that the bots have found, such as errors or frauds.

Machine Learning Bots

What Are They and How Do They Work? We can make bots resistant to computer vision during the automation process. In other words, robots may learn how Machine Learning methods operate and improve the models to obtain improved performance and reliability for document language and information extraction.

Handle a Wide Variety of Documents

We’ll need to develop separate deep learning processes for different kinds of documents for various tasks like table and data extraction. It necessitates the development of many apps and the deployment of different designs on various servers, which takes a significant amount of time and effort. We can also use APIs to combine different services and interact with other businesses in terms of data retrieval.

Simple to Deploy

Once the pipelines have been constructed, the deployment method takes only a minute. We can have bots publish APIs after they’ve been trained, or we can design a custom RPA service that can be used in our systems. This deployment can also help businesses streamline their operations and cut costs while posing relatively few risks.

Encourages and expands automation

Intelligent document processing, when combined with workflow management technologies, is a significant enabler of end-to-end automated processes. It aids in the integration of numerous technologies that contribute to the automation of complicated business processes and the attainment of hyper-automation.

Furthermore, intelligent machines like RPA and AI require structured, high-quality data to “learn” and function. Intelligent document processing improves information for RPA/AI consumption by translating unstructured data present in papers into streams of cleansed, structured data.


Manually digitizing papers is time-consuming, costly, and prone to mistakes, as a staff is prone to making mistakes when doing routine duties. Manual efforts become impractical when there is a large volume of documents. OCR order automation can automatically gather data from paper records, photos, emails, and more.

Numantra Tech

Unleash the full potential of your business with our Hyperautomation Cloud native platform that combines advanced Process Mining, Robotic Process Automation and Machine Learning. Partner with advanced technology strategy experts.

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